The preparation for your board’s meeting is a process that requires time. The most successful boards are serious about their board meetings and make sure that they run smoothly. They schedule meetings well in advance to allow board members https://boardmeetingsonline.blog/the-difference-between-shareholder-and-stakeholder the chance to accept their meetings (and often to negotiate their calendars). Board members are often very busy and serve on many teams and boards. It is important to coordinate with the individual members and their assistants so that they are able to attend board meetings.

Another crucial aspect of making preparations for your board meeting is to ensure that you have all the materials in place before the board meeting. The finalized agenda and board packet should be sent out approximately a week ahead of the meeting. This will allow Board Members to take in and absorb the information so that they can ask questions prior to coming to the board meeting.

Additionally, on the day prior to the board meeting, it’s a good idea to set brief calls with your Board Members or their assistants to ensure that they are ready for the meeting. This will let you quickly address any issues that may occur, like whether there are new slides that must be shared before the meeting.

Spending some time reflecting upon why you are on the board is a great idea. This will help keep you focused during the board meeting, and ensure that you cover all the relevant subjects.