Selecting the right provider is crucial for businesses who utilize virtual datarooms to transfer data in a transaction. When looking for the best VDR, companies typically vet potential vendors based on their feature sets, pricing, security implementations, and usability, which can be tested through a trial offer offered by the majority.

Although most VDRs provide standard features, such as a dashboard, archiving capabilities and multiple integrations with collaboration software However, some VDR providers provide more advanced functions. Find providers with a smart search engine to aid users in finding a vast amount of data quickly. with granular permissions that allow users to view or edit documents and the ability to revoke access even after the download of a file and integrated redaction.

Consider the provider’s ability and ease of uploading different types of documents into the VDR. The possibility of uploading a folder that contains Excel or Word documents, and then convert them automatically to PDFs, allows teams to remain organized and avoid losing data during a transfer.

Customer service is also an important aspect to consider. You should search for a provider that offers live support 24 hours a day as well as a variety of contact options, including chats in-app, email or phone. Ideally, the support team should speak several languages and be competent in assisting with specific workflows. Finally, be sure to select a company that provides training videos and dedicated project managers. You can be assured that your virtual data room is functioning to its full potential.